Privacy Policy

Privacy Policy – myschoolhero.co.uk

Last updated: May 2026

myschoolhero.co.uk ("we", "our", "us") is committed to protecting and respecting your privacy. This policy explains how we collect, use, and safeguard your information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Information We Collect

We may collect and process the following data:

• Personal information: such as name, email address, school name, and any information submitted through forms (e.g. nominations or testimonials)
• User-generated content: including nominations, testimonials, or messages submitted to the site
• Technical data: IP address, browser type, and usage data via cookies and analytics tools

2. How We Use Your Information

We use your information to:

• Process nominations and showcase submissions
• Communicate with you about submissions or enquiries
• Improve our website and user experience
• Ensure safeguarding and appropriate use of the platform
• Comply with legal obligations

We will never sell your personal data to third parties.

3. Lawful Basis for Processing

We process your data under the following lawful bases:

• Consent – when you submit forms or provide content
• Legitimate interests – to operate and improve the platform
• Legal obligation – where required for compliance

4. Sharing Your Information

We may share data with:

• Trusted service providers (e.g. website hosting or email platforms)
• Regulatory or legal authorities if required

All third parties are required to respect the security of your data.

5. Data Storage and Security

We take appropriate measures to protect your data from unauthorised access, loss, or misuse, including:

• Secure servers
• Limited access controls
• Encrypted data where appropriate

6. How Long We Keep Your Data

We retain your data only for as long as necessary to fulfil the purposes outlined above, unless a longer retention period is required by law.

7. Your Rights

Under UK GDPR, you have the right to:

• Access your personal data
• Request correction of inaccurate data
• Request deletion of your data
• Object to or restrict processing
• Withdraw consent at any time

To exercise these rights, contact us at:
contact@myschoolhero.co.uk

8. Cookies

We use cookies to improve your experience. You can manage or disable cookies through your browser settings.

9. Third-Party Links

Our website may contain links to other websites. We are not responsible for their privacy practices.

10. Contact Us

If you have any questions about this policy, please contact:
contact@myschoolhero.co.uk